Golf clubs, tennis clubs, football clubs, cricket clubs. You likely already have a member-facing platform for tee times, court bookings and competition management. That handles what members see. Club Drive handles everything else.
Staff, payroll, rotas, F&B margins, supplier contracts, compliance and board reporting, all in one place. It works alongside whatever your members already use for bookings and activity. You keep what works. You add what was missing.
Most clubs have a decent system for what members see. Behind that, the committee runs on spreadsheets, separate tools and whoever has the institutional memory. Staff costs, F&B margins, supplier contracts, compliance deadlines, board reporting: all stitched together manually every month. Club Drive brings that side of the operation together.
KPI data pulled from one system. Financial figures from another. Course updates from an email thread. The board pack assembled in a spreadsheet the night before. Your board deserves better and so does the person producing it. Club Drive generates your board pack automatically from live operational data. The board sees what is actually happening, not what was happening three weeks ago.
Staff costs in clubs typically run at 40 to 55% of revenue. Most general managers find out how they did at month end, by which point the overspent shifts have already been paid. Club Drive tracks labour cost in real time by department. Rota management connected to your wage budget. Your staffing cost stops being a retrospective problem and starts being a managed one.
Food cost calculated monthly if you are lucky. Wastage logged manually if at all. Bar GP a number that surprises you every time. Club Drive connects purchasing, stock, covers and revenue in one place. Cortex tells you when wastage is running above target before it becomes a month-end surprise.
Audit programmes that nobody looks at between audits. Action plans that exist as documents rather than live tracking. Board decisions in the minutes but not in any system. Club Drive maintains a continuous audit programme, tracks every action to completion and gives your board a live governance dashboard. Your club is not just being run well. It can prove it.
The GM who knows where every supplier contract is. The bar manager who knows the actual GP on every line. The course manager who knows which maintenance schedule was agreed and when. Critical operational knowledge that lives in heads and inboxes rather than in a system. Club Drive captures operational knowledge as it is created. The club keeps running regardless of who is in.
Staff records, contracts, rotas and wage costs all in one place. Rota management connected to your labour budget by department. Training records and certifications tracked with expiry alerts. Agency use monitored against contracted headcount. Cortex tells you when a rota being built for next week will push labour cost above budget before the week starts.
Purchasing connected to covers, GP tracked by department, wastage logged at source. Cortex identifies which categories are dragging margin, which suppliers are inconsistent and which shifts are running high food cost relative to covers. Your F&B team stops guessing and starts making decisions with real numbers.
Audit programmes running continuously rather than as annual events. Action plans tracked to completion with owner accountability. KPI dashboards for board, senior management and department heads. Every governance decision documented and retrievable. Cortex surfaces what needs attention each morning so nothing slips through the gaps between board meetings.
Your board pack produced from live operational data automatically. KPIs, financial summaries, course updates, governance position, action progress. All formatted and branded. Cortex includes its own independent analysis flagging risks, patterns and decisions that need attention. Not a summary of what people said. An opinion from an AI that has read everything.
Course maintenance schedules, contractor agreements, equipment service records and condition surveys all in one place. Maintenance actions tracked to completion. Budget vs actual by course area visible in real time. Cortex flags maintenance due dates before they lapse and identifies patterns that predict problems before they become expensive ones.
Supplier contracts stored, tracked and monitored. Renewal dates flagged 90 days in advance. Performance history recorded against every supplier. Pricing benchmarked across your category spend. Cortex tells you which contracts are approaching renewal, which suppliers are underperforming and which relationships need attention. The commercial knowledge that lived in one person's head lives in the platform.
A fully built website connected to your operations platform. Course news and updates always current. Events calendar live. Membership enquiries captured and tracked. Corporate events and venue hire marketed to the right audience. Cortex generates content that reflects your club voice and values. SEO built in. No agency. No waiting six weeks for a copy change.
Cortex is the AI brain built into Club Drive. It knows your operational position across every department. Ask it for a morning briefing, why F&B margin is declining, whether the board pack is ready or what supplier contracts are approaching renewal.
"It answers like a chief operating officer who has attended every board meeting, read every supplier contract and never forgotten a compliance deadline."
Every director takes two minutes on the last Friday of the month. The brain collates their updates, cross-references them against everything it knows about the business, and produces the board pack. Then it adds its own report: an independent analysis no director wrote, with no political considerations, that flags what the board needs to act on before the meeting starts.
Trading steady this month. F&B margin concern ongoing, will need board discussion. Platform going well, two staff vacancies being managed with agency cover. Course in excellent condition following restoration work.
SUBMITTED · FRIDAY 16:38Revenue tracking to budget. F&B margin 4 points below target, root cause analysis attached. Wage costs at 48% of revenue against a 45% target. Capital reserves healthy. Two supplier contracts due for renewal.
SUBMITTED · FRIDAY 16:42Green restoration complete and signed off. Winter programme finalised. Two pieces of equipment due for service next month. Drainage survey results in, one area needs attention in spring.
SUBMITTED · FRIDAY 16:46Member feedback broadly positive. Three complaints received, all resolved. Competition programme well attended. Junior section growing. Two proposals for new events require board approval.
SUBMITTED · FRIDAY 16:50The following analysis was prepared by Cortex from the director updates above, combined with live platform data. It is independent of any director's submission and has been prepared without prior sight of the agenda.
The F&B margin decline has two separate drivers requiring two different responses. First, a price increase from the primary spirits supplier in July was not passed through to the bar tariff, costing approximately £340 per month in recoverable margin. This is a commercial decision for the board today. Second, a stock variance pattern consistent with over-pouring on Friday and Saturday evenings. This is a training and supervision matter for the GM to address this week. Together they account for the full shortfall. Both are recoverable within 30 days if acted on now.
Two members of the catering team have food hygiene certifications that lapsed 23 days ago. Both are currently working in food preparation. This is a live compliance risk ahead of any unannounced environmental health inspection. Renewal training costs approximately £180. A failed inspection costs significantly more, in fines, remediation and reputational terms. The GM should arrange renewal this week and confirm completion to the board.
Two supplier contracts are approaching renewal within 45 days. The bar equipment maintenance contract has run four years at the same rate with no benchmarking. A 15 to 20% saving is available at current market rates. The greenkeeping chemicals contract has a volume commitment the club has consistently exceeded. Both should be commercially reviewed before auto-renewal is allowed.
Membership is stable, the competition programme is well attended and the junior section growth is a strong long-term indicator. Course condition following the restoration has received strong member feedback. The operational position is fundamentally sound. The issues this month are specific, identified and all have clear owners.
Cortex has no politics, no relationships to protect and no agenda. It tells the board what the data says, not what anyone wanted it to say.
It has read every director's update and cross-referenced it against live platform data before it writes a word. No human could do that in 40 seconds.
Every claim references its source. The board can interrogate any finding and trace it back to the underlying data, transaction or record.
Runs under the Sheriff: cites sources, flags uncertainty, never invents figures and always distinguishes between what the data shows and what it recommends.
A 30 minute call. No deck, no pressure, no junior sales rep. You talk, we listen, and you leave with a straight answer on whether a brain makes sense for your business.